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Outlook Synced Calendar

Smarter, Synced, Matter-Aware Calendar

Manage every court date, deadline, and appointment in a calendar that’s integrated with Outlook and tailored to your matters.

Two-Way Real Time Outlook Sync

Every event updated in both Smokeball and Outlook in real time

Matter-Linked or Standalone

Create events tied to a matter or schedule general firm appointments.

Smart Reminders and Shared Views

Set reminders for yourself or your team and view multiple calendars at once.

Calendar Built For Legal Work

Smokeball’s legal calendar helps your firm manage every court date, appointment, and internal meeting, so nothing falls through the cracks.

  • Create matter specific events for full case visibility
  • Group events into separate calendars, such as one for court dates
  • Schedule firm wide events like team meetings or holidays or room bookings
  • Set smart reminders for yourself or your team
  • See multiple calendars at once to stay in sync

Keep your team aligned and every matter on track.

Make Scheduling Simple For Your Clients

Whether you’re confirming a court date or booking a consultation, Smokeball makes it easy for clients to stay informed and engaged.

  • Share events directly with clients through the secure Client Portal
  • Let new leads book time with you using custom Intake forms

The Client Portal is included in Boost, Grow, and Prosper. Intake is included in Prosper and available as an add-on for Boost and Grow.

Two-Way Calendar Sync With Outlook

Keep your schedule aligned across both tools with seamless two-way syncing between Smokeball and Outlook.

  • Create or edit events in either calendar and they'll sync automatically
  • Maintain full matter context while working in Outlook
  • Reduce double entry and calendar confusion
  • See all your appointments in one place, no matter where you work

One calendar, always up to date—Smokeball and Outlook working as one.

Your entire firm. One seamless platform.

FAQs about Smokeball Payments

What is Smokball Payments?

Smokeball Payments is Legal Payment Software that allows your firm to securely accept online credit, debit payments directly from invoices, intake forms, your client portal, or a secure link. It’s designed for law firms and fully integrated into your Smokeball workflow.

How does online payments benefit my law firm?

Smokeball Payments helps your firm get paid faster and spend less time chasing invoices. It reduces admin, simplifies reconciliation, and gives clients more convenient ways to pay—leading to smoother billing and improved cash flow.

How much does Smokeball Payments cost?

There are no monthly fees for Smokeball Payments. You simply pay a transaction percentage and a small per-transaction fee. See full pricing details here.

What payment methods can clients use?

Clients can pay using credit or debit cards from Visa, Mastercard, or American Express. Payments can be made through digital invoices, online intake forms, QR codes on printed invoices, or directly via the client portal.

Can I collect client account payments?

Yes. Payments enables you to collect payments to your client account.

Who processes the payments?

Payments are securely processed by FeeWise, our trusted legal payments partner. Your client’s data is encrypted and handled in accordance with PCI DSS standards.

What information is required to set up payments in Smokeball?

To apply, you must be an authorised principal who owns 25% or more of the firm. You’ll need to provide basic firm and identification details, along with your nominated operating and/or trust account details.

Is Smokeball Payments PCI compliant?

Yes. Payments are securely processed through FeeWise, a PCI DSS–compliant provider. Your client’s card details are encrypted and never stored in Smokeball, ensuring a secure experience for both your firm and your clients.

Where is Smokeball Payments available and who has access to this feature?

Smokeball Payments is currently available to firms in Australia, the United Kingdom, and the United States. It’s available to firms using eligible Smokeball plans. Access to apply is limited to principals who own at least 25% of the firm.

FAQs about Smokeball Payments

Can I link my Smokeball calendar with Microsoft Outlook?

Yes. Smokeball offers two-way calendar sync with Microsoft Outlook, so events created or updated in either system stay in sync automatically.

Can I create matter-specific events in Smokeball?

Absolutely. You can create calendar events that are linked to specific matters, giving you clear visibility over court dates, appointments, and deadlines for each case.

Can I share calendar events with clients?

Yes. With Smokeball’s Client Portal (available on Boost, Grow, and Prosper), you can securely share calendar events with clients and third parties, who can then add them to their own calendars.

Can new clients book appointments through Smokeball?

Yes. Using Smokeball’s Intake Forms, clients and prospects can book available time directly in your calendar.

Can I set calendar reminders to myself or others in my firm?

Yes. Smokeball allows you to create smart reminders for any event and assign them to yourself or other staff, helping your team stay on top of important dates.